Ontario refrigerant leak-test notice and service record

What the service record must contain

Section 23(1) of the regulation lists what the record covers:

• Refrigerant bought or obtained for the job, and who it came from
• Any refrigerant discharged, and why
• Date of the service, the technician’s name and their employer
• A description of the work
• Type and amount of refrigerant used
• Type and estimated amount of refrigerant recaptured

What the leak-test notice must show

After a leak test, a notice is attached to the equipment (s.23(3)) with:

• The date of the test
• The technician’s name, ODP certificate number and its expiry date
• The employer’s name
• The result, and if the equipment leaks, a statement that no refrigerant may be added until the leak is repaired

The 6-month refill rule

Section 25 allows refrigerant to be added only if a leak-test notice showing no leak, dated within the last 6 months, is attached to the equipment. If the last notice is older, the equipment needs a new leak test first.

How long to keep it

The employer keeps copies of service records and notices for 2 years (s.23(7)). The owner must be told the result of the leak test.

How Stampario fills it

• The Ontario refrigerant record has every field from s.23(1), in kilograms, and starts switched on for Ontario HVAC companies.
• The technician’s ODP certificate number and expiry print on every record.
• When the leak test fails, the "no refrigerant until repaired" notice prints automatically.
• Each unit keeps its history at the address, so the date of the last leak test is one tap away before you add refrigerant.